When asking for a letter of recommendation, follow these steps:
Consider individuals who know you've worked closely with and can speak positively about your skills with examples. This could include professors, employers, mentors, or supervisors. Remember, the position of the person is not nearly as important as how well they can write about about you. A personal letter from your direct supervisor is better than a generic letter from the CEO of your company or University Dean. Ideally the person you're asking is from the same field as the position you are applying to.
Make it easy for the recommender to highlight your accomplishments and personal strengths. Offer your updated resume, transcripts, and a small write up highlighting the work you've done together. It might feel a little awkward to brag about yourself, instead put the spotlight on the challenges overcome and achievements of the project. Make sure to include the description of the program you're applying to.
Plan ahead so that your recommender has ample time to write the letter. Ideally, ask at least a few weeks before you need it.
Before sending an email asking for a letter of recommendation, ask the recommender in-person. Tell them about which program you're applying for, your career plans and why you believe they would be an excellent recommender for you. Remember, the people who know you well are likely rooting for your success and willing to assist. Teachers and professors, in particular, are accustomed to writing recommendation letters.
After they agree to write the letter, send a thank-you note expressing your appreciation. Provide necessary details such as deadlines, submission instructions, and any other relevant information. This is the right place to add your supporting information. Also, share the good news if you have received an admit / job.
Understand that not everyone may be able to write a recommendation letter for several reasons. This may not have anything to do with you personally. Be gracious and thank them regardless of their decision. A weak reference letter hurts your application. It is much better to ask someone else who can give you a strong recommendation.
Subject: Request for Reference Letter
Dear [Recommender's Name],
I hope you’re well. I’m applying to [job or university] and want to ask if you feel comfortable writing a strong letter of recommendation on my behalf.
I enjoyed my time working on [the course / projects done with the recommender]. As someone who knows me, I believe you can give an effective picture of my skills and qualities demonstrated during time together.
Thank you for considering my request. The deadline for submitting the letter is [date]. I’ve attached my updated resume and details on how to submit the letter. Please let me know if you need any additional information.
Best regards,
[Your Name]
[Your phone number]
[Your email address]
